How to get a licensing agreement

A licensing agreement allows you to use someone else's intellectual property (such as software, music, artwork or other creative work) while ensuring that you have the legal right to do so.

Who needs a licensing agreement?

The need for a licensing agreement arises when an individual or company wants to use someone else's intellectual property for their own business purposes.

Here are some examples:

  1. If a software developer wants to use a specific technology or code owned by another company, they may need to obtain a licensing agreement to legally use and integrate that technology into their software.
  2. Individuals or businesses looking to open a franchise location must enter into a franchise agreement with the franchisor, granting them the right to operate under the established brand, use trademarks and follow the franchisor's business model.
  3. Content Creators: Authors, musicians, filmmakers and artists often enter into licensing agreements to grant others the right to use their creative works, such as books, songs, films or artwork, in exchange for royalties or licensing fees.
  4. Manufacturers and companies that want to produce and sell products based on patented or trademarked designs or technology owned by others must get a licensing agreement to use those intellectual property assets legally.
  5. Merchandisers who wish to use logos, characters or brand names owned by other companies on their products, such as clothing, accessories or promotional items, typically need a licensing agreement to get the necessary rights.

Types of Licenses

Exclusive License Agreement

This type of license agreement grants the licensee exclusive rights to use the intellectual property in a specific field or territory.

Non-Exclusive License Agreement

This type of license agreement grants the licensee non-exclusive rights to use the intellectual property, meaning that the licensor can still grant the same rights to other licensees.

Cross-License Agreement

Two or more parties agree to grant each other licenses to use their respective intellectual property.

Royalty-Free License Agreement

A royalty-free license agreement allows the licensee to use the intellectual property without paying ongoing royalties to the licensor.

Perpetual License Agreement

This type of license agreement grants the licensee the right to use the intellectual property indefinitely, without any predetermined end date.

Compulsory License Agreement

A compulsory license agreement is a legal provision that requires the owner of the intellectual property to allow others to use it in certain circumstances, such as when it is necessary for public health or safety.

Source Code License Agreement

This type of license agreement is used for software and grants the licensee the right to access and modify the source code of the software.

End User License Agreement (EULA)

An EULA is a license agreement that is presented to the end user of a product or service, such as software or a mobile app, outlining the terms and conditions of use.

Patent licenses

A patent license is a legal agreement that allows the licensee to use the patented technology for their own purposes.

Trademark licenses

A trademark license allows the licensee to use the licensor's brand or logo in order to indicate that they are associated with the licensor.

How Do Licensing Agreements Work?

A licensing agreement is a legal contract that outlines the terms and conditions under which a licensor grants a licensee the right to use their intellectual property.

The agreement typically specifies the scope of the license, including the types of intellectual property being licensed, how the intellectual property can be used and any limitations or restrictions on that use.

The licensing agreement also outlines the payment terms, including any up-front fees, ongoing royalties or other compensation that the licensee must pay to the licensor. Additionally, the agreement may include provisions related to intellectual property ownership, confidentiality, termination rights and dispute resolution.

Once the licensing agreement is signed by both parties, the licensee can begin using the licensed intellectual property in accordance with the terms of the agreement. The licensor retains ownership of the intellectual property, but allows the licensee to use it for a specified period of time, in a specified way, and for a specified fee.

It is important for both parties to carefully review and negotiate the terms of the licensing agreement to ensure that their respective interests are protected. The licensor should ensure that they are adequately compensated for the use of their intellectual property, and the licensee should ensure that they have the necessary rights to use the intellectual property in their business operations.

In the event of a dispute or breach of the licensing agreement, the parties may be required to engage in mediation or arbitration to resolve the issue. It is important to have a well-drafted licensing agreement that clearly outlines the terms and conditions of the license to minimise the risk of disputes.

Subsidiary Licensing

Subsidiary licensing is a type of licensing agreement in which a licensor grants the right to license its intellectual property to a subsidiary company rather than directly to a licensee. In other words, instead of granting a license to an external entity, the licensor allows a subsidiary company to act as an intermediary and enter into licensing agreements on its behalf.

This approach can be beneficial for both the licensor and the subsidiary. For the licensor, it allows them to maintain greater control over their intellectual property and the licensing process, as they are dealing with a company that is a part of their organisation. For the subsidiary, it provides an opportunity to generate revenue by acting as a licensing agent, while also strengthening the subsidiary’s relationship with the licensor.


A sub-agreement refers to a separate agreement that is established between the licensee (the party granted the license) and a third party. This sub-agreement allows the licensee to further transfer or sublicense some or all of the rights and obligations granted to them under the original license agreement.

The purpose of a sub-agreement is to enable the licensee to extend the rights granted to them to another party. This can be beneficial in situations where the licensee wants to involve additional parties in the use, distribution, or commercialisation of the licensed product, technology or intellectual property.

The terms and conditions of the sub-agreement are typically negotiated separately between the licensee and the third party, subject to any limitations or requirements set out in the original license agreement. The sub-agreement may address issues such as sublicensing fees, royalty payments, duration, scope of rights, and any restrictions or obligations imposed on the sublicensee.

Non-disclosure Agreement

A non-disclosure agreement (NDA) can play a crucial role in a licensing agreement by safeguarding the confidential information shared between the parties involved:

  1. Protecting Intellectual Property: In a licensing agreement, two parties may need to disclose proprietary information, trade secrets or other confidential knowledge to the licensee. An NDA ensures that the licensee is legally bound to maintain the confidentiality of such information and prevents them from disclosing it to unauthorised parties or competitors.
  1. Encouraging Open Communication: An NDA establishes a framework of trust between the licensor and licensee. It encourages open and honest communication, allowing the parties to discuss sensitive information freely, such as technical specifications, financial details, marketing strategies or future product plans. This fosters a more collaborative relationship and enables effective execution of the licensing agreement.
  1. Preventing Misuse of Information: By signing an NDA, the licensee acknowledges the confidential nature of the information shared and agrees to use it solely for the purposes outlined in the licensing agreement. This prevents the licensee from exploiting or misusing the confidential information for their own benefit or sharing it with unauthorised parties.
  1. Legal Recourse and Remedies: In the event of a breach of confidentiality, an NDA provides a legal basis for the licensor to seek remedies, such as injunctive relief, damages, or specific performance. It helps protect the licensor's rights and provides a mechanism for recourse if confidential information is wrongfully disclosed or used.

Getting legal help

A commercial solicitor can provide a range of legal services related to licensing agreements. They can offer legal representation and advice to both licensors and licensees, helping them to negotiate and draft licensing agreements that are in their best interests.

When drafting or reviewing licensing contracts, commercial solicitors can ensure that all legal requirements and procedures are followed, including obtaining the necessary legal permission or permits. They can also offer legal help in identifying any potential legal issues or risks associated with the licensing agreement and advise on how to mitigate those risks.

Commercial solicitors can assist with the drafting of legal documents related to licensing agreements, such as non-disclosure agreements, confidentiality agreements, and other related contracts. They can also help with dispute resolution and conflict management related to licensing agreements, providing legal representation in court or other legal proceedings if necessary.

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